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What is Included: 

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Before The Wedding

• 1 Free Consultation 

• 4 Zoom Meetings 

• Tour up to 5 wedding venues in person to select a venue 

• 1 venue walk through two months prior to the wedding 

• 1 in person finalization meeting 

• Budget tracker 

• 3D decor floor plan 

• Vision board 

• Wedding website with with access to RSVP link, registry or cash funds, and hotel options 

• Month-to Month Checklist to assist couple with planning 

• Shared Google Drive with all meeting notes between planner and the couple 

• Collection of all COI (insurance from vendors) to be provided to venue 

• Final Wedding details to be emailed to all vendors  

• Review all vendor contracts 

• 1 hour rehearsal prior to the wedding to walk through the ceremony details : Processional lineup and Recessional lineup

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First Zoom Meeting ​

• Review the couples budget 
• Discuss the couples vision for design 
• Timeline 
• Review vendors and discuss what vendors are still needed 
• Provide the couple with preferred vendor list 
• Make notes of all vendors that the couple would like quotes from 
• Create the order of the Processional, Recessional and Reception Entrances. 
• Couple will receive a month-to-month breakdown within 72 hours after the meeting 

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Second Zoom Meeting ​

• Go over the quotes from the vendors 

• Create a detailed floor plan 

• Review the Ceremony details 

• Review  the vision of ceremony decorations 

• Review the month-to-month breakdown and answer any questions  the couple may have 

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Third Zoom Meeting ​

• Review the month-to-month breakdown and answer any questions  the couple may have 

• Review the cocktail hour details 

• Review  the vision of cocktail decorations 

• Review the seating chart plan 

• Discuss the rehearsal 

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Fourth Zoom Meeting ​

• Review the Reception details 

• Review the Reception decorations 

• Review any changes that have been made 

• Review song selections 

• Review photo details 

• 48 hours after the fourth zoom meeting a final copy of the detailed notes will be sent over to all vendors. 

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Set up of Decorations :

• All decor is provided by the couple and delivered to Zfairygodplanner morning of the wedding 

• A minimum of 4 hours prior to the ceremony is required for set-up.

• Ceremony decorations which include : candles, vases, petals, lanterns, unity table, and reserved seats. 

• Signage: unplugged sign, welcome sign, seating chart, gift card sign, table numbers and name plates

• Welcome table: card box, pictures, sign in book and  bar sign

• Linens: on the highboys, cake table, sweetheart table, guest tables and welcome table 

• Cocktail hour: decorations to be placed on the high boys 

• Guest tables : centerpieces, charger plates , napkins and menus 

• Sweet heart table: Mr. and Mrs. Flutes and table decorations

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Vendors 

• Check in all vendors ​

• Coordinate all vendor meals 

• Distribute any tips or additional payments provided by the couple  

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During the Wedding 

• 1 emergency kit for the bridal party

• Getting ready mimosas for the bridal party 

• Line up the bridal party for processional 

• Coordinate photos during cocktail hour 

• Coordinate entrances into reception with the DJ

• Coordinate first dance and additional dances with the DJ

• Keep the timeline organized 

• Coordinate bouquet toss and garter removal

• Coordinate toasts with the DJ

• Coordinate cake cutting for the couple 

• Coordinate the grand exit  

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Clean Up​

• Couple to assign someone who will take the decorations home 

• Ceremony Decorations : candles, vases, petals, lanterns, unity table, and reserved seats. 

• Welcome table: card box, pictures, sign in book and  bar sign

• Linens: on the highboys, cake table, sweetheart table, guest tables and welcome table 

• Cocktail hour: decorations to be placed on the high boys 

• Guest tables : centerpieces, charger plates , napkins and menus 

• Sweet heart table: Mr. and Mrs. Flutes and table decorations

• Bride and Grooms personal items 

• Final walk through with venue 

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Not Included  

• Placement of ceremony or reception chairs or stacking of chairs. 

• Moving tables 

• Any handling of food or beverages 

• Cutting or serving of cake or deserts 

• Placement of china 

• Neon signs 

• Building of any structures or arches

• Repurposing the arch to sweetheart table

• Draping  of any kind this includes arches, crosses, etc. 

• Mopping or Sweeping

• Setting up Zooms during the wedding

• Set up of music, video, photography, photo booths, etc.